Purchase Ledger Clerk

Job Purpose

The role of the Purchase Ledger Clerk works to ensure that supplier invoices and payments are processed with accuracy in a timely manner, as well as taking ownership and maintaining accurate supplier accounts ensuring that account issues are resolved to minimise impact.

Key responsibilities

• Processing purchase invoices in the accounting system (Currently Xero)
• Pro-actively resolving invoice variances with suppliers and operations.
• Manually coding invoices and ensuring all invoices are duly authorised.
• Raising payment runs on a timely basis.
• Reconciling supplier statements in a timely manner.
• Performing regular housekeeping checks and ensure ledgers are tidy.
• Create and maintain supplier account data.
• Working to meet deadlines in accordance with month-end closedown timetable.
• Raising ad hoc individual payment requests when necessary.
• Assisting the Sales ledger team where required
• Processing and expenses and mileage claim forms
• Contributing to the efficiency and effectiveness of the Finance Department by assisting in identifying and implementing improved processes and procedures.
• Adhering to Health and Safety rules and guidance set by legislation, company standards and site standards.

Education & qualifications

Essential

• O-Level / GCSE Grades A-C Maths & English.
• Experience of sales ledger processing.

Desirable

• Experience of Xero
• Experience of Odoo (or other ERP system).

Work Experience

Essential

• Minimum 1 year working in a busy purchase ledger department.